While it is common for an applicant to live on campus or in other student accommodation during term time but then reside with their parents (or a similar permanent home address) in the period between academic years, this can cause confusion when completing the current and previous address fields on the application form.
We have therefore summarised some key guidance points below to help you to relay the correct information to your applicants. The address entered in section b – current address, should always be the address where correspondence can be sent to the applicant and where the certificate will be sent to at the end of the process.
Parents’ address If this is the applicant’s parents’ address (or similar permanent home address), the date the applicant has been ‘at the address since’ in b37 should be the month and full year they originally moved into that address.
If the applicant has lived at this address for at least five years, the applicant must still provide details of all the student addresses they have lived at during the last five years in section c – other addresses, so that we have a full address history for that period.
As it is likely that there will be gaps between student addresses, between academic years, we will use the applicant’s parents’ address (or the similar permanent address supplied) to fill in the gaps.
If the applicant moved into their parents’ address less than five years ago, section c must include any previous family homes where the applicant has lived outside term-time during the last five years. The applicant must inform us, on a continuation sheet, as to which of the addresses provided are, or have been, the main permanent residences. This information must not be written on the application form itself.
Student address If the applicant prefers that we contact them and send their certificate to their student address, this should be provided at section b – current address and their parents’ address (or similar permanent address) provided in section c – other addresses.
The full address details of the halls of residence or other student accommodation lived at in the last five years must be recorded in section c. The only field that is not mandatory is the ‘county’ field.
If the applicant is still living at their most recent student address, the ‘dates from and to’ fields must be completed, but the ‘date to’ will be the month and year in which the applicant completes and signs the application form. This field must not be left blank or the application will be delayed.
Similarly, if the applicant’s parents’ address (or similar permanent address) where the applicant resides outside term-time has been provided in section c, the ‘date to’ will be the month and year that the applicant was last residing at this address.
The words ‘current’, ‘still there’, present’ or any similar phrases must not be recorded in any of the fields or anywhere else on the application form.
The form allows space for two additional addresses; any further additional addresses must be supplied on an official continuation sheet which can be downloaded from www.homeoffice.gov.uk/crb-continuation-sheet.