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ID Guidance - Basic


IMPORTANT COVID-19 UPDATES: PLEASE READ BEFORE COMPLETING ID VERIFICATION

NEW, TEMPORARY WAYS TO VERIFY ID DOCUMENTS - FROM 24TH MARCH 2020
Due to the coronavirus outbreak, the DBS understand that checking and verifying ID documents face to face will be difficult. Therefore, temporary changes have been made to the ID checking guidance for Basic DBS Checks if the application is urgent. 

WHAT ARE THE CHANGES?
The current guidelines state that ID Verifiers must be in physical possession of original ID documents, however this has been temporarily changed and ID Verifiers will now be able to verify ID documents for urgent Basic DBS Checks via one of the following methods;

  • Use scanned images of original ID documents
  • View original ID documents via video link (i.e. Skype or Facetime) 

HOW DO THESE CHANGES AFFECT YOU?

If applicants have been asked to present their documents to an ID Verifier
At the moment, ID documents do not need to be seen by the ID Verifier in person. Applicants can simply show their original ID documents to their designated ID Verifier via one of the above methods.

If applicants have been asked to have their ID verified at the Post Office
Applicants no longer need to visit a Post Office to have ID documents verified. Instead they can scan and email, or send pictures of their ID documents to Personnel Checks by either:

 


 

EXPIRED UK PASSPORTS CAN TEMPORARILY BE USED FOR DBS ID CHECKING PURPOSES - FROM 9TH JULY 2020

Due to coronavirus, it's currently taking longer than usual to process passport applications.

In response to this, the DBS will now temporarily allow expired UK passports that are within 6 months of the expiry date to be used for DBS identity checking purposes. This change will remain in place until at least October 2020.

This means ID Verifiers can temporarily accept an expired UK passport within 6 months of the expiry date when verifying ID for DBS applications. You don’t need to do anything differently during the online ID verification process, this should still be completed as normal.

Applicants can use an expired passport (within 6 months of the expiry date) as an identity document, if:

  • The passport is a UK passport
  • The applicant is in possession of their expired UK passport

 


 

IMPORTANT NOTICE: Please DO NOT send ID Documents to us via post

Due to the Coronavirus outbreak, Personnel Checks have taken measures to work remotely. Therefore, we ask that during this time that you do not send anything to us in the post. Instead, please use the alternative options outlined below:

    1. Email: [email protected]
    2. Whatsapp: 07909 116 233

 


Here is a list of valid ID documents which can be used when applying for a Basic DBS Check 

All documents you provide MUST present the exact same name which you have provided on your DBS application form. If you wish to check the exact way your name has been presented on your application form, please log into your DBS application using the login details previously sent to you and click ‘my account’.

In order to find the correct ID documents, please select whether you are an EEA National. If you are unsure what an EEA National is, please click here

Is the applicant an EEA National?
Yes – click here for a list of acceptable ID documents
No – click here for a list of acceptable ID documents

 

Important information: there are currently no plans to change the DBS ID guidance or list of acceptable ID documents as a result of the UK leaving the EU from 31st January 2020.

 

 


EEA Nationals: Acceptable ID Documents
Choose 2 documents from the below list. At least 1 of the documents must be from Group 1.
Collectively, the 2 documents you provide must confirm your name, date of birth and current
address.


Group 1
• Passport
• Biometric Residence Permit (UK)
• Current Driving Licence Photo Card (UK/Isle of Man/Channel Islands and EU)
• Original Birth Certificate (UK, Isle of Man, Channel Islands) (must be issued within 12 months of
   birth). Cannot be used for Post Office ID verifcation.
• Adoption Certificate (UK and Channel Islands)


Group 2a
• Certified copy of Birth Certificate (UK, Isle of Man & Channel Islands) (issued after time of birth).
   Cannot be used for Post Office ID verifcation.
• Current Driving Licence Photo Card (All countries outside the EEA excluding the Isle of Man and
  Channel Islands)
• Old Style Paper Driving Licence - cannot be a counterpart style driving licence (UK/Isle Of Man/Channel Islands and EU)
• Marriage/Civil Partnership Certificate (UK and Channel Islands). Must be an original document,
  we cannot accept a photocopy. Cannot be used for Post Office ID verifcation.
• HM Forces ID Card (UK)
• Firearms Licence (UK, Channel Islands and Isle of Man)
• Non EEA Immigration Document/Visa/Work permit


Group 2b
• Bank or Building Society Statement - must be a full bank statement and must be an original recieved in the post or a copy printed
   from your bank branch (UK or EEA) (issued in the last 3 months)
• Financial Statement e.g. pension, endowment, ISA (issued in the past 12 months)
• Council Tax Statement (UK) (issued in the past 12 months)
• Benefit Statement e.g. child allowance, pension (issued in the last 3 months)
• EEA National ID Card
• Mortgage Statement (UK or EEA) (issued in the past 12 months)
• Credit card statement (UK or EEA) (issued in the last 3 months)
• P45 / P60 statement (UK) (issued in the past 12 months)
• Utility Bill e.g. gas, electric or water bill - must be an original recieved in the post (issued in the last 3 months)
• Cards carrying the PASS accreditation Logo (UK)
• Central/Local Government/Government Agency/Local Authority document e.g. a letter from HM
   Revenues, a letter from your local council (issued in the last 3 months)
• Bank/Building Society Account opening confirmation letter (UK)
• Letter from a Head Teacher (16-19 year olds in full time education only used in exceptional
   circumstances when all other documents have been exhausted)
• Letter of Sponsorship from future employment provider (Non-UK/Non-EEA) (Valid only for
   applicants residing outside the UK at the time of the application)
• Non EEA Bank or Building Society statement (Valid only for roles where the applicant is living or
   working outside of the UK. Statement must relate to a bank or building society statement from
   the non EEA country in which the applicant lives and works)
• Irish Passport Card – must be valid (cannot be used with an Irish passport)


View the full Basic DBS Check ID guidance and policies

 

 


 

 

Non EAA Nationals: Acceptable ID Documents
Choose 2 documents from the below list. At least 1 of the documents must be from Group 1a.
Collectively, the 2 documents you provide must confirm your name, date of birth and current
address.



Group 1a

• A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home
   Office to the holder indicating that the person named is allowed to stay indefinitely in the UK, or
   has no time limit on their stay in the UK
• A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home
   Office to the holder which indicates that the named person can currently stay in the UK and is
   allowed to do the work in question
• A current passport endorsed to show that the holder is exempt from immigration control, is allowed
   to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their
   stay in the UK
• A Permanent Residence Card issued by the Home Office to the family member of a national of a
   European Economic Area country or Switzerland.
• A current passport endorsed to show that the holder is allowed to stay in the UK and is currently
   allowed to do the type of work in question
• A Certificate of Application issued by the Home Office under regulation 17(3) or 18A (2) of the
   Immigration (European Economic Area) Regulations 2006, to a family member of a national of
   a European Economic Area country or Switzerland stating that the holder is permitted to take
   employment, which is less than 6 months old together with a Positive Verification Notice from the
   Home Office Employer Checking Service
• An Application Registration Card issued by the Home Office stating that the holder is permitted
   to take the employment in question, together with a Positive Verification Notice from the Home
   Office Employer Checking Service
• A current Residence Card (including an Accession Residence Card or a Derivative Residence
   Card) issued by the Home Office to a non-European Economic Area national who is a family
   member of a national of a European Economic Area country or Switzerland or who has a derivative
   right of residence
• A current Immigration Status Document containing a photograph issued by the Home Office to
   the holder with a valid endorsement indicating that the named person may stay in the UK, and is
   allowed to do the type of work in question, together with an official document giving the person’s
   permanent National Insurance number and their name issued by a Government agency or a
   previous employer
• A current Immigration Status Document issued by the Home Office to the holder with an endorsement
   indicating that the named person is allowed to stay indefinitely in the UK or has no
   time limit on their stay in the UK, together with an official document giving the person’s permanent
   National Insurance number and their name issued by a Government agency or a previous
   employer
• A Positive Verification Notice issued by the Home Office Employer Checking Service to the employer
   or prospective employer, which indicates that the named person may stay in the UK and is
   permitted to do the work in question


Group 1

• Passport
• Biometric Residence Permit (UK)
• Current Driving Licence Photo Card (UK/Isle of Man/Channel Islands and EU)
• Original Birth Certificate (UK, Isle of Man, Channel Islands) (must be issued within 12 months of
   birth). Cannot be used for Post Office ID verifcation.
• Adoption Certificate (UK and Channel Islands)


Group 2a
• Certified copy of Birth Certificate (UK, Isle of Man & Channel Islands) (issued after time of
   birth). Cannot be used for Post Office ID verifcation.
• Current Driving Licence Photo Card (All countries outside the EEA excluding the Isle of Man
   and Channel Islands)
• Old Style Paper Driving Licence - cannot be a counterpart style driving licence (UK/Isle Of Man/Channel Islands and EEA)
• Marriage/Civil Partnership Certificate (UK and Channel Islands). Must be an original document,
   we cannot accept a photocopy. Cannot be used for Post Office ID verifcation.
• HM Forces ID Card (UK)
• Firearms Licence (UK, Channel Islands and Isle of Man)
• Immigration Document/Visa/Work permit (Valid only for roles whereby the applicant is living
   and working outside of the UK. The Visa/permit must relate to the non EEA country in which
   the role is based)


Group 2b
• Mortgage Statement (UK or EEA) (issued in the last 12 months)
• Bank or Building Society Statement - must be a full bank statement and must be an original recieved in the post or a copy printed
   from your bank branch (UK and Channel Islands or EEA) (issued in the last 3 months)
• Non EEA Bank or Building Society Statement (issued in the last 3 months) - branch must be
   located in the country in which the applicant lives and works
• Financial Statement e.g. pension, endowment, ISA (UK) (issued in the past 12 months)
• Council Tax Statement (UK) (issued in the past 12 months)
• Benefit Statement e.g. child allowance, pension (UK) (issued in the last 3 months)
• EEA National ID Card
• Credit card statement (UK or EEA) (issued in the last 3 months)
• P45 / P60 statement (UK) (issued in the past 12 months)
• Utility Bill e.g. gas, electric or water bill - must be an original recieved in the post (issued in the last 3 months)
• Central/Local Government/Government Agency/Local Authority document e.g. a letter from HM
   Revenues, a letter from your local council (issued in the last 3 months)
• Cards carrying the PASS accreditation Logo (UK)
• Bank/Building Society Account opening confirmation letter (UK) (issued in the last 3 months)
• Letter from a Head Teacher - must still be valid (UK) (16-19 year olds in full time education only
   used in exceptional circumstances when all other documents have been exhausted)
• Letter of Sponsorship from future employment provider (non-UK/non-EEA) (valid only for
   applicants residing outside the UK at the time of the application)
• Irish Passport Card – must be valid (cannot be used with an Irish passport)


View the full Basic DBS Check ID guidance and policies