Before the end of January 2018, basic disclosures, which are currently provided by Disclosure Scotland will be taken over by the Disclosure and Barring service. The DBS are working and planning towards fully taking over the service from 1 January 2018 with a transitional period starting October 2017 to the end of December 2017.
The primary role of DBS is to help employers in England and Wales make safer recruitment decisions to prevent unsuitable people from working with vulnerable groups including children. The DBS process over 4 million disclosure checks a year and hold more than 57,000 people on a barred list.
A basic check is available to both individuals and organisations and is processed through the Police National Computer (PNC). They will only disclose unspent convictions, subject to the Rehabilitation of Offenders Act 1974 and if no such information is available, then this will be stated on the certificate. A basic disclosure is not a legislatively mandatory product, which enables them to be used for all types of roles and are commonly used in roles where a Standard or an Enhanced DBS check are not eligible.
Personnel Checks already offer an online basic disclosure system where organisations can apply for basics checks for their employees through an online portal. With the new DBS basic checks, both individuals and authorised businesses will be able to apply for a basic check online, eliminating the current paper process for individuals.
Along with the takeover, the DBS will also introduce a web service solution where applicants will be able to access to check their basic checks and have the availability to raise a query and track the progress of their basic check.
The DBS will also introduce the availability for basic check applicants to join the update service which enables them to share their certificate results with prospective employers without having to reapply, however, this will not be available straight away.
Many companies already use Personnel Checks to process their basic applications online where Standard and Enhanced DBS checks are not eligible, for example, cash handling, security guards and other positions of trust but are not in contact with vulnerable groups.
Here’s what Melanie McKernan, Director at Santa and Co had to say about our online basic system:
“Completing the disclosures was simple to do online and any questions were answered immediately and clearly via telephone. The process itself was clearly explained, easy and quick to do, which is a great help when you need disclosures done at short notice and have to complete them while working a hectic full-time job”.
Got a question? We've posted a blog answering some frequently asked questions regarding the Basics takeover - Get the answers here!
If you would like more information about the move of basic disclosures or to process checks with Personnel Checks please don’t hesitate to get in touch with one of our advisors on 01254 355688.