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How GDPR has affected the DBS process

You may be tired of hearing those four letters now, but GDPR is here and in full force. It is crucial that any organisation takes the new legislation seriously. This is especially crucial for the Disclosure and Barring service.

The DBS have announced that in line with GDPR requirements, all Registered Bodies, such as Personnel Checks, need to obtain the following consent from applicants before they apply:

  • If the applicant is applying for a Standard or Enhanced check, consent that the applicant has read and understood the DBS’ Privacy Policy
  • If the applicant is applying for a Basic Check, consent that they have read and understood the DBS’ Basic DBS Check Processing Privacy Policy
  • Consent that they give the Registered Body authorisation to receive the electronic DBS result and share it with third parties
  • Declaration that all the information they provide is true and accurate

In line with this, we have updated our system to ask applicants, at the point where they are about to submit their DBS application, to complete the new consent forms.

But what if an applicant chooses not to consent?

The answer to this question differs depending on which level of check the applicant is submitting.

Standard and Enhanced checks: If an applicant does not wish for the Registered Body to receive the electronic result, the only option is for them to submit a paper application.

Basic checks: If an applicant does not wish for the Registered Body to receive the electronic result then they cannot use a Responsible Organisation, such as Personnel Checks, to submit the check and their only option is to apply directly with the DBS.

If you have any questions regarding the new legislation and how this affects your DBS process, please get in touch with the team.

01254 355688

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