Personnel Checks Business Continuity Plan
Page last updated: 09.07.2020
In light of the current Coronavirus (COVID-19) outbreak, we’d like to inform you what steps Personnel Checks Ltd is undertaking to safeguard our employees and make every effort to maintain DBS & Background Checking service levels for our customers.
We would like to reassure you that the business is currently operating as normal and all Advisors remain contactable as usual, however following the latest guidance from the Government, Personnel Checks has taken the decision that all employees will work remotely from 18th March 2020.
As the situation develops over the coming weeks, there are likely to be changes to our services or the DBS checking process. The page will keep you informed of the latest changes you need to know about.
Here's a list of key notices/changes that we'll keep updated over the coming weeks, click each one to find out more...
|Continuity of Personnel Checks Services||13.02.2020|
|How to contact Personnel Checks||13.03.2020|
|Sending Post to Personnel Checks||17.03.2020|
|Temporary Changes to ID guidance||24.03.2020|
|Changes to DBS Contact Centre opening hours||24.03.2020|
|DBS Contact Centre Temporarily Closed||24.03.2020|
|DBS Publish COVID-19 Volunteer Factsheet||25.03.2020|
|DBS Announce Fast-Track Adult & Child Barred List Checks||27.03.2020|
|DBS Contact Centre Reopen||30.03.2020|
|Changes to Personnel Checks Opening Times||01.04.2020|
|Further changes to ID Checking guidelines - Expired Passports||09.07.2020|
Continuity of Personnel Checks Services
Personnel Checks is aiming to maintain a full service where reasonably practicable, however given the current situation, ask that customers and applicants bear with us during this period if you experience any delays.
The DBS have also informed us they have a Business Continuity Management (BCM) Policy that applies to all parts of DBS to plan for and respond to incidents and disruptions.
How to contact Personnel Checks
We would like to reassure all Personnel Checks customers and applicants that our advisors will remain contactable as normal. You can get in touch with us using the usual methods:
Applicant Engagement Team
Customer Experience Team
Taxi Licensing Team
Please DO NOT send anything to us via post
We can no longer accept any ID documents in the post.
We are aware that some of our applicant instructions offer post as an option to send ID documents for the ID verification process. We ask that customers and applicants do not send any documents to us by post.
Instead, please use the alternative methods outlined in our applicant instructions emails:
- Email: [email protected]
- Whatsapp: 07909 116 233
Temporary changes to ID verification guidance from 19th March 2020
Please note: a previous version of this update advised that changes were being made to ID guidance for Standard and Enhanced DBS Checks only. However, these changes have now been extended to Basic DBS Checks as of 24th March 2020.
Due to the coronavirus outbreak, the DBS understand that checking and verifying ID documents face to face will be difficult. Therefore, temporary changes have been made to the ID checking guidance for DBS check applications. This should only be implemented for urgent cases where it is not possible to follow the normal identity checking guidelines.
What are the changes?
The current guidelines state that ID Verifiers must be in physical possession of original ID documents, however this has been temporarily changed and ID Verifiers will now be able to verify ID documents via one of the following methods;
- Use scanned images of original ID documents
- View original ID documents via video link (i.e. Skype or Facetime)
How do these changes affect you?
At the moment, ID documents do not need to be seen by the ID Verifier in person. Applicants can simply show their original ID documents to their designated ID Verifier via one of the above methods.
Post Office ID Verification
Applicants no longer need to visit a Post Office to have ID documents verified. Instead they can scan and email, or send pictures of their ID documents to Personnel Checks by either:
- Whatsapp – 07909 116233
- Email – [email protected]
Changes to DBS Contact Centre opening hours
In order to maximise availability and to ensure they have sufficient staff on hand to deal with incoming customer calls, whilst still offering a high standard of service to customers, the DBS have made changes to their opening hours.
|Previous opening hours||Opening hours as of 20th March 2020|
|Monday to Friday: 8am - 6pm||Monday to Friday: 9am - 4pm|
|Saturday: 10am - 5pm||Saturday: Closed|
If you have a general enquiry, you can still contact the DBS via:
You can also track your application online:
- Online tracking for basic DBS checks, here
- Online tracking for standard and enhanced DBS checks, here
DBS Contact Centre temporarily closed
Due to an ongoing issue following the coronavirus outbreak, the DBS Contact Centre will be closed temporarily. The DBS will be constantly reviewing the situation and aim to reopen the Contact Centre as soon as possible. All updates will be communicated via GOV.UK and Twitter.
If you have a general enquiry while the Contact Centre is temporarily unavailable, you can still contact the DBS via the channels listed above.
DBS publish COVID-19 volunteer factsheet
The DBS have released a factsheet specifically for community volunteers during the COVID-19 outbreak. This is designed to address specific concerns that people supporting their community may have during this time.
You can read the summary and FAQs in our latest Blog - COVID-19: Volunteering in Your Community
DBS Announce Fast-Track Adult & Child Barred List Checks
As a result of the coronavirus outbreak, there has been a dramatic increase in the number of staff moving into key sectors, such as health, social care and volunteering.
In an attempt to support the national effort against beating the coronavirus, the Disclosure & Barring Service (DBS) has implemented temporary measures to ensure that pre-employment criminal record checks can be completed as quickly as possible.
DBS Contact Centre reopen
On 24.03.2020 the DBS informed us that their contact centre was temporarily closed. As of 30.03.2020, the DBS Contact Centre reopened still with the amended opening hours due to the COVID-19 outbreak.
Changes to Personnel Checks opening times
In order to continue offering our high standard of service during the COVID-19 outbreak, we have made the decision to amend our opening hours to ensure we have sufficient staff on hand to deal with incoming customer enquiries.
|Previous opening hours||Opening hours as of 1st April 2020|
|Monday to Friday: 8.30am - 5.30pm||Monday to Friday: 8.30am - 5pm|
If you have an enquiry, please contact us via the normal channels - See our contact information
Further changes to ID checking guidelines - expired passports
Due to coronavirus, it's currently taking longer than usual to process passport applications.
In response to this, as of Thursday 9th July 2020, the DBS will temporarily allow expired UK passports that are within 6 months of the expiry date to be used for DBS identity checking purposes. This change will remain in place until at least October 2020.
What does this mean for ID Verifiers?
- You can temporarily accept an expired UK passport within 6 months of the expiry date when verifying ID for DBS applications.
- You don’t need to do anything differently during the online ID verification process, this should still be completed as normal.
- Applicants can use an expired passport (within 6 months of the expiry date) as an identity document, if:
- The passport is a UK passport
- The applicant is in possession of their expired UK passport
If you have any further questions about this temporary change, please contact our Customer Experience team: 01254 355651
We trust that the above information is helpful and thank you for your understanding and co-operation. We will of course continue to take advice from the Government and keep this page updated as the situation unfolds.
If you have any further questions regarding our service levels during the Coronavirus outbreak,
please contact the appropriate Personnel Checks team.