DBS Update Service for Applicants

What is the DBS Update Service?

The Update Service is an online service provided by Disclosure & Barring Service (DBS). It lets applicants keep their Standard and Enhanced DBS Certificates up to date. This is commonly referred to as a ‘portable DBS’. 

Please note: Personnel Checks are unable to help applicants sign up to the Update Service. Applicants must do this directly with the DBS. See more information about the Update Service 

Applicants signed up to the Update Service can take their DBS Certificate from role to role - if they are applying for a position within the same workforce, where the same type and level of check is required.  

Employers can then use this service to check an applicant’s certificate online. They can carry out instant online status checks on DBS Certificates that are linked to an individuals DBS Update Service account, as long as consent has been provided.

How much does the Update Service cost? 

The service costs £13 per year if your DBS Check was carried out for a paid role. There is no charge if you are using a volunteer application or certificate to join the Update Service.

How long does registration to the Update Service last? 

Registration lasts for one year. The DBS will contact you via email before your subscription expires to see if you would like to renew the service. When you register, there is also the option to select ‘auto-renew’ so that the subscription will not lapse.

How to register for the Update Service? 

There are three different ways you can register for the Update Service; 

  • Using your application reference number:

When you apply for a DBS Check, or during the application process, you can join using your DBS application form reference number. If you're unsure of your application form reference number, you can ask the organisation submitting your application. 

If you join the Update Service using your application form reference number, your application must be received by the DBS within 28 days of you joining. When your DBS Certificate is issued, the DBS will automatically add it to your account and your subscription to the service will be live. 

  • Using your DBS Certificate number:

Once your DBS Check is complete, you will receive your DBS Certificate. You can sign up to the Update Service using your certificate number. If you choose to do this, you must join the Update Service within 30 days of the ‘date of issue’ displayed on your certificate. 

  • Using your e-reference number (if applying through an e-bulk Registered Body):

You can join the Update Service using your e-reference whilst your check is being processed. The e-bulk provider will be able to provide your e-reference number. If you have carried out your DBS application with Personnel Checks you will have an e-reference number.

You can only join the DBS Update Service if you have applied for a Standard or Enhanced DBS Check or you hold a Standard or Enhanced DBS Certificate.

How to register for the Update Service from overseas

If you want to join the Update Service from overseas, the same processes as above apply.

Can you sign up for the Update Service with a Basic DBS Check?

The Update Service is not currently available for basic DBS checks.

For more information on the Update Service, visit www.gov.uk/dbs-update-service or call the Disclosure & Barring Service on 03000 200 190. For more information about how our screening solutions can help you, get in touch! You can give us a call on 01254 355688 or drop us an email at letstalk@personnelchecks.co.uk

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