Practice Plan X Personnel Checks
Practice Plan has partnered with Personnel Checks for over a decade to give members a simpler, more reliable way to manage DBS screening.
As a Practice Plan customer, you benefit from reduced admin fees on all DBS Check levels, expert counter-signatory oversight to keep applications compliant, and direct access to a friendly support team whenever you need guidance.
You’ll also have use of our secure online platform, designed to keep your checks organised in one place, along with optional tools like digital ID verification and Update Service status checks to make ongoing compliance easier.
Just get started below and we’ll take care of the setup for you.
Your Exclusive Member Pricing…
Save on every DBS check with discounted rates available only to Practice Plan members.
Basic/Standard
DBS Check
£35.50
(Non‑member price: £45.50)
Including VAT
Enhanced
DBS Check
£63.50
(Non‑member price: £73.50)
Including VAT
Pricing listed is inclusive of VAT. For Members looking to process over 200 candidates per annum, please fill out the form, and we will be in touch to discuss a tailored price plan.
Some notes on pricing
Standard DBS Checks
Certain roles in a dental practice only require a Standard DBS Check. These checks are the same as the Enhanced DBS Check, except they don’t include police notes or a search of the Barred Lists. DBS Checks for dental receptionists will usually be at the Standard level.
The eligibility criteria that determines what roles need what level of DBS Check can be extremely complex. If you’re unsure whether a staff member requires an Enhanced or Standard DBS Check, please get in touch.
To discuss it with a member of the team, give us a call on 01254 355659.
Enhanced DBS Checks
Most roles in a dental practice require an Enhanced DBS Check. This level of check shows an individual's full criminal record history. This includes cautions, warnings, reprimands, spent and unspent convictions, an optional search of the Barred Lists, as well as any relevant notes from the police.
Dental practices need this information to ensure inappropriate people aren’t recruited into roles where they pose a danger to vulnerable people. To be eligible for an Enhanced DBS Check, certain eligibility criteria need to be met.
These criteria generally involve the provision of healthcare or personal support to an individual who due to age, illness or disability cannot support themselves.
How does it work?
Simply complete the form below with all your details, to start the account creation process.
Following this, our team will create your account on the Personnel Checks web app. Once created, you will receive an email with further instructions on how to get started.
When you log in for the first time, you’ll also be presented with a quick start video guide taking you through everything you need to know to get started running DBS checks.
If at any point you feel like you need some extra help, you can get in touch using the following details:
Email: partnerships@personnelchecks.co.uk
Phone: 01254 355650
Frequently asked questions
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We don’t recommend accepting a DBS Check that has been issued by a candidate’s previous employer. A DBS Certificate is only valid at the time of issue. This means there is potential for new information to be recorded in the time since its issue.
If the person you are recruiting has signed up for the DBS Update Service, you may not need to complete another DBS Check. The Update Service is an online subscription service allowing employers to view up to date certificate information.
However, the individual would still need to have the original certificate they signed up with and the role would need to require the exact same level of DBS Check.
If you are unsure, we would always recommend caution and carry out another DBS Check.
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A criminal record check is a search carried out by the Disclosure and Barring Service (DBS). This is why they are generally referred to as DBS Checks. The DBS check against the Police National Computer, their records and local police data to produce a DBS Certificate containing an applicants criminal record history.
The DBS also maintain the Adult’s and Children’s Barred Lists. These lists contain the names of individuals barred from working with either children, vulnerable adults or both. Enhanced DBS Checks will include a check of the relevant Barred Lists if it is appropriate considering the job role someone is applying for.
In certain circumstances, individuals may be on the Barred Lists even if they have not been convicted of an offence. This is because the DBS use a civil standard of proof known as ‘the balance of probabilities’. If the DBS believe there is enough evidence to suggest it is probable that an offence could occur in the future, they will consider putting someone on the Barred Lists.
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The cost of a DBS Check varies depending on which level of check is being applied for. Our list prices are:
Basic DBS Check: £35.50 (£21.50 Gov Fee)
Standard DBS Check: £35.50 (£21.50 Gov Fee)
Enhanced DBS Check: £63.50 (£49.50 Gov Fee)
Volunteer DBS Check: £14.00
What you see is what you get. We have no hidden fees and we don’t charge extra for ‘fast-track’ services that don’t exist.
Prices include VAT.
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Getting checks for existing staff is commonly referred to as a renewal. There is no such thing as ‘renewing’ DBS Checks. We expand on this in more detail in our knowledge hub article, here.
Best practice is to complete new checks every 3-years. However, certain industries have specific rules. It’s important to familiarise yourself with the rules for your industry.
The DBS do run a subscription service, called the DBS Update Service.
If your staff sign up to the DBS Update Service, they can give you consent to carry out ‘status checks’ on their record. This would prevent the need for renewing your staff’s DBS Checks. -
Regulated activity is work that a barred person cannot do. It refers to certain roles generally involving children and/or vulnerable adults. The vast majority of roles in the dental or healthcare sectors are considered regulated activities.
Any person providing regular care or treatment will require a barred list check to be included on their DBS Check.
The Disclosure and Barring Service have guidance booklets relating to roles in the Child Workforce, Adult Workforce and Other Workforce.
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Anyone applying to become a CQC registered person within a firm must have an Enhanced DBS Check with the relevant Barred List searches completed before submitting an application. This DBS Check must be countersigned directly by the CQC. A DBS countersigned by any other body, for this purpose, will not be accepted.
Nominated individuals are not required to directly register with the CQC. An Enhanced DBS Check must still be carried out (incl. relevant Barred List searches) but this check can be carried out by a DBS Umbrella Body, like Personnel Checks.
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